Save Time on Your Midyear School Reports

Jan 12, 2017

Save Time on Your Midyear School Reports

As you work on your students' Mid-Year Reports, remember to take advantage of the Common App's pre-populated fields in the Recommender system. As part of this year's enhancements, three sections were added to the Counselor Profile to pre-populate student forms: Class Rank, GPA, and Transcript.

These three sections contain questions that are used as default values each time you start a form for a student that also contains these questions. You can take advantage of these default values as you begin working on Mid-Year Reports by updating your answers for Class Rank, GPA, and Transcript to values that better reflect the state of courses and grades at midyear. 

When you are ready to process your students’ Mid-Year Reports, go to your Counselor Profile before you open any individual student’s Mid-Year Report form.

* In the Class Rank section, update the From (start date) and Ending (final date)

* In the GPA section, update the From (start date), Ending (final date), and Highest grade/GPA in Class

* In the Transcript section, update grades that are included on the transcript

Please note that the Mid-Year Report updates will not impact any form that has already been started or submitted to a college. The new values will only be used as defaults on future forms that have not yet been started or opened.

After you have updated these three sections in your Counselor Profile, you can then proceed to the Students tab to complete each individual student’s Mid-Year Report form.

If you have students who are late in assigning you as a Counselor, and you need to first complete a School Report form, the system will use the current answers in your Counselor Profile, which you have updated to reflect midyear values. Don't worry. You can change the answers on any individual student’s school forms as needed.

We hope this new system enhancement saves you some valuable time! You can use these same tips for when it's time for submitting your students' Final Reports. The process will be the same!